Use this screen to review/edit/delete existing devices and to add a new device after it has been attached to the network. First, you can read background information about print modes.
To add a new device:
Click Add New.
The Add Printer screen opens.
Configure the parameters described below.
Click Save.
Parameter |
Explanation |
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Device Type |
(Read about print modes.) |
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The type of printer most relevant for your device. For example, black and white. |
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Printer |
Select the printer from the list of printers attached to the device. |
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IP Address |
The fixed IP address of the new device (numeric). |
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External Controller |
For a Sentinel light controller combined with a BSI-enabled device. The IP address of the controller. |
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Location |
A short description of where the device is located. For example, on a particular floor or in a room or department. |
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Description |
A short description of the device. For example, “high-quality printer for marketing material”. |
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Site |
Usually a physical site. For example, your organization has offices in two different cities, and both locations use the same Sentinel database. |
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Device Group |
Assign the device to a Device Group. |
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Device Profile |
Assign the device to a Device Profile. |
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Copier |
If the device is attached to a copier machine that is not a printer, you must give it an identification name since it doesn’t appear in the Windows printers list. |
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Supported Types |
Available additional printer types. Select from this list if your device supports more than one type of printing (in addition to the type you defined in Printer Type. |
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The device type: printer only, copier only, or a multifunction machine:
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If you are using the SNMP Count option, ensure this field contains the IP address of the physical printer. Sentinel attempts to figure out this information from the Windows port, but it is not 100% accurate. If you are not using SNMP, then this information is not used. |
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Whether Sentinel should allow or deny printing from everyone, with exceptions. |
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Overrides the default values defined in the device profile and in Card Reader | Timeout. Indicates the number of seconds that the copier device remains open for the user to make copies. |
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Useful when you have installed an external client. Defines the maximum number of pages that can be printed without entering a bill code. When the user exceeds the maximum, a notification appears on the user's screen. If zero, there is no limit. |
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Scan Direct |
Allows you to scan documents to a specific user folder or email. NOTE: Only relevant for external Sentinel controllers. (For BSI-enabled printers, ensure you have configured the Authentication Settings.) It is not enough to simply enable this option. In addition:
For these users, their card identification triggers Sentinel to take the file in the printer subfolder and send it to the user email or copy it to the user folder. |
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Count Ps/Pcl |
Useful when Sentinel page counts are wrong. Counts the number of pages and copies in the print job by parsing the actual print job. This is only possible if the print job is in PostScript or PCL5 languages. Usually, when printing from Windows applications, the number of pages and copies in the print job is reported by the Windows spooler subsystem to Sentinel. Incorrect results may be due to
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Active if number of pages is 0 |
Allows Ps/Pcl to operate automatically if the number of counted pages is zero. (You must have selected Count Ps/Pcl.) | ||
Open Copier Before Printing |
Opens the multifunction device for copy before printing. The user's waiting print jobs will be released, and if not, the copier function is automatically available. This option eliminates the user’s need to select a print or copy function each time. |
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Open Copier After Printing |
Opens the multifunction device for copy after printing. The user's waiting print jobs will be released, and if not, the copier function is automatically available. This eliminates the user’s need to select a print or copy function each time. |
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Allows the Sentinel server to communicate with the printer to verify exactly how many pages were actually printed (even if the user cancelled the job in the middle). Ensure that Port Name has the correct IP address value of the machine; otherwise, the server can receive unexpected results. |
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Delete Job on Error |
Allows Sentinel to check if the printer encountered an error during printing (using SNMP, so you must define SNMP communications properly first). If an error is discovered, Sentinel deletes the job from the printer queue and sends HTTP messages to the printer so it will purge the rest of the print job. No additional pages of old print jobs are printed until the malfunction in the printer is fixed. Only works with specific printer models. Consult your Sentinel vendor. |
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If you select Allow all or Deny all in Default Printer Permissions, you can add exceptions here. Select a group from the group list and click Add Group to add that group to the exception list. To remove a group, select from the exception list and click Remove Group. |
You can take the following actions:
Edit a device by clicking the Edit button
on the right of the device name.
View (and print) the QR code associated with this printer by clicking the QR icon on the right of the device name.
Narrow the list of devices displayed using the Search box on
the top right of the screen. Type in some text and select the field
to search (IP Address, Printer, or Group). Click the Search icon . Sentinel
displays print jobs that contain the text you entered for the selected
field.
Delete a device by clicking the Delete button on the right of the device
name.